It is the Rock Lake United Church Camp Society’s policy that Rock Lake Camp remain fully accredited by both the United Church of Canada (UCC) and the British Columbia Camping Association (BCCA) at all times.

Click Here to View a Copy of our United Church of Canada Accreditation Letter

Click Here to View a Copy of the British Columbia Camping Association Accreditation Letter

To maintain our accreditation the Society has spent countless hours developing its own Operating Manual which has been well received by many people over the years.  To help those just starting to develop their own manuals we publish ours here as a guideline only.  Each camp is different – each church is different – each camping association is different – so each individual manual must be developed as a stand alone document.  Feel free to use our ideas and we will entertain requests copies that can be edited on an individual basis.

Our Operating Manual is Up-Dated as of May 29, 2019

Click here for the Table of Contents


Section 1  Philosophy & Objectives

Section 2  Authority & Management

Section 3  Site Details

Section 4  Responsibility & Job Descriptions

Section 5  Health & Safety

Section 6 Emergency Procedures

Section 7  Abuse

Section 8  Environmental Policies

Section 9 Property Management

Section 10 Human Resources

Section 11 Camper Misconduct

Section 12 Pre-Camp Preparations

Section 13 Camp Leaders Training Program

Section 14 Cabin Leaders Training Program

Section 15 Camp Camp Facility Rentals

Section 16 Campground Operation

Section 17 United Church Theology


Appendix 1  Constitution (2018)

Appendix 2  Bylaws (2018)

Appendix 3  Caretakers Duties

Appendix 4  Risk Assessments

Appendix 5  Emergency First-Aid Procedures

Appendix 6  Canoe Safety

Appendix 7  Rules & Regulations for Church Camp Renters

Appendix 8  Information Sheet for Church Camp Users

Appendix 9 Rules, Regulations & Info Sheet for Campground Renters

Appendix 10 United Church of Canada Code of Conduct

Appendix 11 Caretaker’s Contract


Form 1  Church Camp Rental Request

Form 2  Consent to Release a Child 

Form 3  Adult Leader Application & Health Information Form

Form 4  Cabin Leader Application & Health Information Form

Form 5  Camper Application Health Information Form

Form 6  Cabin Leader Trainee Application & Health Info Form

Form 7 Adult Leader Agreement 

Form 8  Cabin Leader Agreement

Form 9  Interview Notes

Form 10 Sample Batch Recipe

Form 11 Medical Incident Report

Form 12 Waterfront Safety Audit

Form 13 Site Inspection

Form 14 General Incident Report

Form 15 Child Departure

Form 16 Waterfront Emergency 

Form 17 Medical Treatment Record

Form 18 Sample Camp Brochure

Form 19 Campground Registration Request

Form 20 Record of Medication Dispensed

Form 21 Employment Contract

Form 22 Staff Evaluation

Form 23 Church Camp Rental Contract

Form 24 Campground Site Rental Contract


Schedule 1  Church Camp Site Map

Schedule 2  Sample Camp Menu

Schedule 3  Camp Preparation Time-Line

Schedule 4  RLUCCS’ Organizational Chart

Schedule 5  Sample Camp Schedule

Schedule 6  First-Aid Supplies

Schedule 7  Campground Site Map

Schedule 8  RLUCCS’ Operating Manual Distribution

Schedule 9  Honorariums

Schedule 10 Emergency Numbers

Schedule 11 Rental Rates for Camp & Campground

Schedule 12 Members of the Board of the RLUCCS

Schedule 13 UCC Faith Formation Principles


Workbook 1  Cabin Leader’s Training Program Workbook